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Privacy Policy

Effective Date: May 27, 2025

Welcome to SpacePDF.com (the “Site,” “we,” “us,” or “our”). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our PDF tools (the “Services”). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

1. Information We Collect

We aim to minimize data collection. The information we may collect depends on how you use our Services:

  • Client-Side File Processing:
    • For the vast majority of our PDF tools (including but not limited to cropping, merging, signing, converting, organizing, adding page numbers, removing pages, rotating), the files you select and process are handled directly in your web browser on your own device.
    • Your PDF files and their content are NOT uploaded to, stored on, or accessed by our servers for these core operations. This design is fundamental to our commitment to your privacy and data security.
  • Non-Personally Identifiable Information (Usage Data):
    • When you visit the Site, we may automatically collect certain non-personally identifiable information through standard web server logs and analytics tools. This may include your browser type, operating system, Internet Protocol (IP) address (which may be anonymized or generalized depending on your settings and our analytics provider), the pages of our Site that you visit, the time and date of your visit, the time spent on those pages, and other diagnostic data.
    • This information is used in an aggregated form for analytical purposes to understand how our Site is used, to monitor its performance, and to improve our Services.
  • Cookies and Tracking Technologies:
    • We use cookies and similar tracking technologies to enhance your experience, analyze site usage, and for other operational purposes (such as remembering your preferences if applicable).
    • Our use of cookies is managed through our cookie consent banner (e.g., powered by CookieYes). You can manage your cookie preferences through this banner at any time. For detailed information on the specific cookies we use, their purpose, and their duration, please refer to our cookie declaration which is accessible via the consent banner.
  • Information You Voluntarily Provide:
    • If you choose to contact us directly (e.g., via an email address provided on the Site for support or inquiries), we may receive additional information about you such as your name, email address, the contents of the message and/or attachments you may send us, and any other information you may choose to provide. We will only use this information to respond to your query.

2. How We Use Your Information

We use the information we collect in the following ways:

  • To provide, operate, and maintain our Site and Services.
  • To improve, personalize, and expand our Site and Services.
  • To understand and analyze how you use our Site and Services to enhance user experience and develop new features.
  • To develop new products, services, features, and functionality.
  • To communicate with you, if you contact us, to provide customer support and respond to your inquiries.
  • For security purposes, to monitor for and prevent fraudulent or malicious activity.
  • For compliance purposes, including enforcing our Terms of Service (if any), or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency.

3. Sharing Your Information

  • Client-Processed Files: As your files are processed client-side for core tool operations, we do not have access to them and therefore do not share them.
  • Non-Personally Identifiable Information: We may share aggregated, non-personally identifiable information with third-party service providers for analytics (e.g., Google Analytics) or other legitimate business purposes to help us understand Site usage and improve our services. This information does not identify you individually.
  • Service Providers: We may employ third-party companies and individuals to facilitate our Services (“Service Providers”), provide the Services on our behalf, perform Site-related services, or assist us in analyzing how our Services are used. These third parties have access to your Non-Personally Identifiable Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
  • Legal Requirements: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to:
    • Comply with a legal obligation.
    • Protect and defend the rights or property of SpacePDF.com.
    • Prevent or investigate possible wrongdoing in connection with the Services.
    • Protect the personal safety of users of the Services or the public.
    • Protect against legal liability.

4. Cookies and Tracking Technologies

We use cookies and similar technologies to ensure our website functions correctly, to enhance your user experience, and to gather anonymous analytics data.

  • Essential Cookies: These are necessary for the website to operate and provide basic functionalities. They cannot be switched off in our systems.
  • Analytics Cookies: These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously. This allows us to count visits and traffic sources so we can measure and improve the performance of our site.
  • Preference Cookies (if applicable): These cookies may be used to remember your settings and preferences (like language or region) to provide a more personalized experience.
  • Third-Party Cookies: Some of our pages may include content from third parties (e.g., embedded videos, social media buttons, advertising partners if any) which may set their own cookies.

You will be presented with a cookie consent banner upon your first visit where you can learn more about the specific cookies in use and manage your preferences (e.g., via CookieYes). Our detailed cookie declaration, usually accessible through the consent banner or our Cookie Policy, provides up-to-date information on all cookies used.

5. Data Security

We are committed to protecting your data. The client-side nature of our core PDF tools is a primary security feature, as your document content is not transmitted to our servers. For any non-personally identifiable data we collect (like analytics), we implement reasonable administrative, technical, and physical security measures designed to protect it from unauthorized access, use, alteration, or destruction.

However, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

6. Data Retention

  • Client-Processed Files: We do not store your PDF files or their content on our servers for client-side operations.
  • Non-Personally Identifiable Information: Aggregated analytics data may be retained for as long as necessary for the purposes outlined in this policy, or as required for our legitimate business interests and legal compliance.
  • Contact Information: If you contact us, we may keep a record of your communication to help solve any issues you might be facing. We will retain this information for as long as necessary to provide you with a response and for our internal record-keeping.

7. International Data Transfers

Our Site and Services are operated and managed on servers located in various jurisdictions. If you are accessing our Site from outside these primary operational regions, please be aware that information we collect (such as anonymized analytics data or any information you voluntarily provide) may be transferred to, processed, and stored in datacenters globally, including those in regions such as the United States or Europe.

Data protection laws in these locations may differ from those in your country of residence. By using our Services, you acknowledge that your information may be transferred to our facilities and to those third parties with whom we share it as described in this Privacy Policy, regardless of your country of origin. We take steps to ensure that your data is treated securely and in accordance with this Privacy Policy.

8. Third-Party Websites

The Site may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

9. Children’s Privacy

Our Services are not intended for use by children under the age of 13 (or the relevant age of consent in your jurisdiction, e.g., 16 in the EU under GDPR if applicable). We do not knowingly collect personally identifiable information from children. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from children without verification of parental consent, we take steps to remove that information from our records.

10. Your Data Protection Rights

Depending on your location and applicable data protection laws (such as GDPR for European users or CCPA/CPRA for California residents), you may have certain rights regarding your personal information. These may include:

  • The right to access: You may have the right to request copies of any personal data we hold about you.
  • The right to rectification: You may have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure (right to be forgotten): You may have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing: You may have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing: You may have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability: You may have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
  • The right to withdraw consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time.

Given the limited nature of personally identifiable information we collect (primarily related to direct contact or through cookies you consent to), the exercise of these rights will pertain to that specific data. As files are processed client-side, we do not hold the content of your documents.

To exercise any of these rights, please contact us using the contact details provided below. We will respond to your request in accordance with applicable data protection laws. You may also have the right to lodge a complaint with a supervisory authority.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Email: support@spacepdf.com

Your trust is important to us at SpacePDF.com. We’ve crafted this policy to be as transparent as possible about how we handle information. Our core tools are designed for your privacy, processing files right in your browser. If you have any questions, we’re here to help. This policy was last reviewed and updated on May 27, 2025.